reminders about billing -submit your invoice within 1 week of your event -mileage billing rate is $0.625 per mile for 2022 -for travel via car for loads you couldn't reasonably carry on a bike, you can be reimbursed for driving per mile @$0.625 per mile. pls include a screen shot from Google Maps showing your route (your home address, and destination) submit this with your invoice for Dani. -the trip to scout venue (for road and fcw) and pre-ride routes is not reimbursable if you drive, since that trip did not include hauling materials and could have potentially been made via transit -classroom classes bill an hour before and 1/2 hour after, on the bike classes, bill 1 hour before and 1 hour after. these times are reflected in the time cell for each event -lastly, submit invoices in an editable format, either Excel or as a Google Doc spreadsheet, often there's a need to make minor adjustments to invoices but can't do so easily with a PDF file. -for travel on BART, a screen shot of the fare from the BART website is sufficient to submit to me or Dani
Sample invoice This invoice contains all possible billable services you'd potentially need for creating your invoice. There are 6 parts to it below. Most of your invoices will be the first one below.
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2. Sample invoice containing: class lead duties, route creation and scouting, food purchase, and storage space pickup/dropoff of class supplies.
3. Verification of Bart Fare, bart.gov screenshot
4. Verification of driving miles. Miles are from your home and back. If you picked up supplies, include that as below. Currently, in 2022, the reimbursement rate is $0.625/mile.
5. Verification of food purchase
6. Verification of driving miles to buy food.
When Using the Zip Car to drive BEB materials...
When making a future car reservation for a Bike East Bay class, please make sure to put the class date, class type, and city in the "reservation memo" field (either via the ZipCar website or app, example "6/23/2017 Family Rodeo Pittsburg" shown below). This way when the receipt comes in we will be able to match it up with the correct class and grant funding very easily.